Financial Administrator Job Announcement

We are taking applications for a Financial Administrator located in the Orlando, Florida area.

The position of Financial Administrator is an annual part-time contract position with the potential to be renewed annually. Compensation is currently $10,400 per year. The work is administrative, done out of the home office of the incumbent and meetings with the Supervisor, the MHTP Executive Director (ED) in the Orlando, Florida area. Approved office expenses are paid for by MHTP. Incumbent must supply three letters of reference and pass a background check. Please review the attached Job Description for details about the position.

MHTP is an equal opportunity employer. MHTP prohibits discrimination in all of its programs and activities on the basis of gender, race, color, national origin, age, disability, or sexual orientation.

REQUIREMENTS FOR APPLICATION

The following materials are to be submitted electronically (see below under Application Process).

  1. Your current resume. Include details of financial administration work, education and training, and experience and knowledge with MHTP.
  2. Your written responses explaining how you have gained the Knowledge, Skills, and Abilities (KSAs) listed below. Address each of the six KSAs individually and thoroughly, assuring that the experience is reflected in the education and/or experience sections of your resume. 
  3. Three letters of reference, at least two from people who are familiar with your abilities in financial work.

APPLICATION PROCESS

Applications must be received by February 24th. 

Please send all materials listed above electronically to the MHTP Executive Director at sathealth@msn.com.

Any supplemental application materials, such as evaluations from prior working experiences, if not available in electronic format, may be postal mailed to: MHTP Executive Director, 2848 Ripton Ct., Orlando FL 32835.

You will be rated based on your qualifications for this position as shown by the education, experience, and training you relate on your resume and the responses to the Knowledge, Skills, and Abilities. Paid and unpaid experience will be considered. Please be specific and detailed in your responses to the KSAs.

Knowledge, Skills, and Abilities (KSAs) Required for Incumbent:

  1. A Bachelor’s degree in an appropriate area of specialization (e.g. accounting or finance) or a high school diploma and two years of appropriate experience. Appropriate college coursework or vocational technical training may substitute for the required experience.
  2. Knowledgeable about MHTP policies, procedures, and history, ability to keep up to date on changes as issued by the MHTP Board of Directors and ED. Ability to completely support the MHTP mission and policies.
  3. Ability to work collaboratively with the ED, Board, Board Treasurer, MHTP students, and others in a professional manner, with flexibility as needed.
  4. Ability to complete, in a timely manner, all administrative tasks as described in this Job Description, and as assigned by the Supervisor.
  5. Extensive knowledge and skill using all QuickBooks and ability to learn programs as necessary. Ability to use electronic communication programs, e.g. Word and Excel.
  6. Demonstrated skill in writing and oral communication and organizational skills.

Download the job announcement as a document.

Financial Administrator Job Description

The Music For Healing and Transition Program, Inc. (MHTP) is a not-for-profit 501(c)(3) international educational organization which trains and certifies musicians to provide live therapeutic music, for the purpose of creating healing environments for the ill and/or dying, and all who may benefit.  MHTP philosophy recognizes music as a therapeutic enhancement to the healing process and the life/death transition.  Graduates of MHTP are Certified Music Practitioners® (CMP®).  MHTP collaborates with healthcare facilities and community organizations to educate about, and promote research in, the effectiveness of therapeutic music.

MHTP is a founding and active member of The National Standards Board for Therapeutic Musicians (NSBTM), which has created professional standards for Therapeutic Musicians.

The position of Financial Administrator is an annual part-time contract position with the potential to be renewed annually. Compensation is currently $10,400.00 per year. The work is administrative, done out of the home office of the incumbent and meetings with the MHTP Executive Director (ED) in the Orlando, Florida area. Approved office expenses are paid for by MHTP.

MAJOR DUTIES

A.  Budget Operations Management

  • Works with Executive Director and Board of Directors Treasurer to create the annual budget draft for approval by the Board of Directors (Board).
  • Monitors and keeps track of income and expenses of all accounts using (currently) QuickBooks.
  • Deposits monies in the appropriate accounts, reconciling the accounts monthly. Analyzes accounts for any anomalies or concerns. (MHTP currently has a general business account, a savings account for the Conference, scholarship, endowment and research accounts).
  • Keeps track of invoices in priority of receipt, following the MHTP policy of paying invoices within 30 days of receipt. Informs staff and vendors by email immediately if invoice payment will be delayed past 30 days.
  • Writes checks (may not sign checks) to be signed by the ED or Board President.
  • Enters tuition, donation, and sales credit card payments.

B.  Administrative Financial Program Support

  • Organizes financial administrative files, e.g. audits, tax information, and records as necessary and stores specific files for required number of years as appropriate.
  • Prepares monthly reports for the ED and Treasurer and Board as required and others upon request.
  • Issues W9 and 1099s to independent contractors and staff.
  • Maintains records of Student Payment Agreements and follows-up with students as needed, e.g. reminding them of payments due and automatic credit card payments, following up on denied credit card payments, payment errors, etc.
  • Arranges for an accountant to complete the required tax filings and / or audits, providing all of the necessary documents and information.
  • Administers the Scholarship Account.
  • Writes receipt letters and donation thank-you letters.
  • Administers the Savings Account and transfer of funds between accounts as required.

C.   Collaborates with other MHTP Staff and the public

  • Works with the ED, Board, Treasurer, Board, and any other staff when necessary.
  • Works with MHTP students in managing the Student Payment Agreements.

FACTORS

Knowledge, Skills, and Abilities (KSAs) Required for Incumbent:

  • A Bachelor’s degree in an appropriate area of specialization (e.g. accounting or finance) or a high school diploma and two years of appropriate experience. Appropriate college coursework or vocational technical training may substitute for the required experience.
  • Knowledgeable about MHTP policies, procedures, and history, ability to keep up to date on changes as issued by the MHTP Board of Directors and ED. Ability to completely support the MHTP mission and policies.
  • Ability to work collaboratively with the ED, Board, Board Treasurer, MHTP students, and others in a professional manner, with flexibility as needed.
  • Ability to complete, in a timely manner, all administrative tasks as described in this Job Description, and as assigned by the Supervisor.
  • Extensive knowledge and skill using all QuickBooks and ability to learn programs as necessary. Ability to use electronic communication programs, e.g. Word and Excel.
  • Demonstrated skill in writing and oral communication and organizational skills.

Supervision

  • The MHTP Financial Administrator is supervised by the MHTP Executive Director.
  • Second-line supervision is provided by the MHTP Board of Directors.

Guidelines

  • Written guidelines include the MHTP Standard Operating Procedures, MHTP Board policies and directives, MHTP Handbook, industry-standard financial reporting and filing documents.
  • Additional guidelines and directives may be distributed via emails, phone conversations, and direct communication from the Supervisor.

Download the Financial Administrator Job Description as a document.

Applications must be received by February 24th. 

Please send all materials listed above electronically to the MHTP Executive Director at sathealth@msn.com.

Any supplemental application materials, such as evaluations from prior working experiences, if not available in electronic format, may be postal mailed to: MHTP Executive Director, 2848 Ripton Ct., Orlando FL 32835.

You will be rated based on your qualifications for this position as shown by the education, experience, and training you relate on your resume and the responses to the Knowledge, Skills, and Abilities. Paid and unpaid experience will be considered. Please be specific and detailed in your responses to the KSAs.